HIPPA, Sarbanes-Oxley, Gramm-Leach Bliley and the Fair and Accurate Credit Transactions Act (FACTA). What do these and other State and Federal regulations mean in document destruction.

One thing these and any future regulations will have in common is that the responsibility of any information contained in a document, file, or on a piece of paper, remains with originator. The responsibility does not get transferred to any third party including recycling companies, commercial shredding companies, or commercial record centers. This is very important to keep in mind when designing your document destruction and document retention program.

These regulations stress chain of custody procedures and taking reasonable measures to protect against unauthorized access to the documents and files. All of the regulations stress providing security over the information for the entire life cycle of the document or file. Clearly defining what security procedures are in place during a document's life cycle, and the method of destruction, are the key elements of a successful destruction program. Shredding does not render a document unreadable, only pulping and incineration can accomplish this

How does it all fit together? The J. D. Carton & Son team knows how to design a document destruction program that will meet all regulatory requirements and maintain your green initiative. It starts with a brief meeting where we will discuss your goals and wishes. We will perform a free evaluation of your current destruction and retention process where you will learn what you are doing correctly and where you may want to consider getting help.

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