- Record and Document Life Cycle Planning
- Record Series Defining
- About Certified Records Managers
- Retention Scheduling
- Compliance Verification
- Litigation Risk Reduction
- Current Process and Work Flow Analysis
- File Room Management & Common File Area Solutions
- Physical File Tracking Solutions Through Bar Coding or RFID
- File Relocation Planning
- File Reduction Planning and Purge Campaigns
- File Management Software
- Electronic Data Backup Planning
- Office Space Utilization
- About Us
Physical File Tracking Solutions Through Bar Coding or RFID
Missing files are costing your company a lot of money so you know you need a better process. You have heard of bar-code and RFID file tracking systems but are not sure they are right for your company. File tracking in your company needs more discipline and you are not sure how to implement this.
The bar-code has been used for many years to help companies get better control of their file tracking. Optical signals are used to transfer signals from the label to the reader, which then matches the information to a database. This application is easy to adapt to any environment or industry and has proven to be very cost effective.
RFID uses radio frequency signals to transfer information from the tag to the reader. The RFID tag sends out a unique identifier which can be matched to a database. This technology has been greatly improved with the introduction of the Gen 2 tags and with advancements in reader hardware. The readers can be hand-held or stationary and are easy to install. This application works well when there is a high cost associated with replacing or having to re create a file. It is easier to track files with this application than using a bar-code based method.
The choices are confusing but our team of experts is ready to help you with the correct solution for your company. It starts with a brief meeting to discuss your goals and wishes. We will perform a free evaluation of your current situation where you will learn what you are doing correctly and where you may want to consider getting help.